Band Lineup 1.13.0: your own photos win, a photo dropped on someone becomes theirs, and the spots stay in reach while dragging

Photos. Sync fell back to the Planning Center headshot whenever two
library photos matched a person equally ("Mike" and "mike"), and had no
way to know "Rose" is Rosaliz — so the booth dragged those in by hand
every week. Now:
- Several equally good library photos is not a reason to use PCO's; the
  first of them is used. PCO's headshot is only for someone with no photo.
- Dropping a library photo onto the synced person already in that spot
  (same name, same first name, or a nickname sharing its first three
  letters) makes it their photo: they keep their Planning Center name and
  spot, and it is remembered (settings.json photoFor) for every later
  Sync. Photos already dragged in by hand for this plan are learned the
  same way on the next Sync.
- A synced person's library photo is read live, so replacing that photo
  updates the board without a re-sync.

Dragging. The editor was one scrolling column, so a photo found far down
the list had to be carried back up to its spot, and every drop redrew the
editor back to the top. The spots are now pinned in their own pane above
the photos, each pane auto-scrolls when a drag nears its edge, both keep
their scroll position through redraws, and a search box filters the
photos by name.

Co-Authored-By: Claude Opus 5.5 <noreply@anthropic.com>

README.md

@@ -521,14 +521,21 @@ below. Nothing is installed without someone clicking.
   A photo library fills it: point the module at a Google Drive folder shared
   "anyone with the link" (file name → person's name) or at a folder on the
   ProdDash machine, and photos added or removed there follow. **Edit** in the
-  title bar opens that library — drag a photo onto a slot (mouse, or press and
+  title bar opens that library — the spots pinned on top, the photos (with a
+  name search) scrolling below — drag a photo onto a slot (mouse, or press and
   hold on a touchscreen), drag between slots to swap, rename or clear.
+  Dropping a photo onto the person already in a spot makes it *their* photo
+  (a nickname like "Rose" for Rosaliz counts): they keep their Planning Center
+  name and spot, and every later Sync uses that photo for them.
   Planning Center is optional auto-fill on top, not the source of truth:
   **Sync** reads the upcoming plan's team members and places each one. A
   person whose Planning Center note names their mic ("Mix 8, VOX 5") goes to
   that slot — this is how the leader and vocalists, whose position is just
   "Vocalist", land on the right mic — and everyone else goes to the slot
-  matching their position, one slot per person. Anything placed or moved by
+  matching their position, one slot per person. Photos come from the library
+  whenever it has one of them — their remembered pick, else the best name
+  match, even when several photos fit — and Planning Center's headshot only
+  when it has none. Anything placed or moved by
   hand for that plan stays put through later syncs; last week's people are
   replaced.
   Birthdays in the service week (Wednesday→Tuesday) bring a gold glow and

modules/band-lineup/client.js

@@ -45,9 +45,10 @@ export default function create({ root, moduleApi }) {
     moveDrag(p.x, p.y);
     const tick = () => {
       if (!drag) return;
-      const b = drag.body;
-      if (b && b.isConnected) {
-        const r = b.getBoundingClientRect(); const zone = 70; let dy = 0;
+      // Auto-scroll whichever pane (spots or photos) the pointer is near the edge of.
+      const b = [...root.querySelectorAll('.bl-pane')].find((pane) => { const r = pane.getBoundingClientRect(); return drag.x >= r.left && drag.x <= r.right && drag.y >= r.top && drag.y <= r.bottom; });
+      if (b && b.scrollHeight > b.clientHeight) {
+        const r = b.getBoundingClientRect(); const zone = Math.min(60, r.height / 4); let dy = 0;
         if (drag.y < r.top + zone) dy = -Math.ceil((r.top + zone - drag.y) / 4) - 2;
         else if (drag.y > r.bottom - zone) dy = Math.ceil((drag.y - (r.bottom - zone)) / 4) + 2;
         if (dy) { b.scrollTop += dy; moveDrag(drag.x, drag.y); }
@@ -163,9 +164,9 @@ export default function create({ root, moduleApi }) {
     if (drag) { renderHeld = true; return; }
     stopConfetti();
     stopParallax();
-    root.innerHTML = '';
     if (choirBtn) choirBtn.classList.toggle('active', !!(state && state.choir));
-    if (editing) { renderEditor(); return; }
+    if (editing) { renderEditor(); return; } // replaces its own content, after noting scroll + focus
+    root.innerHTML = '';
 
     const board = el('div', 'bl-board');
     if (!state) { board.classList.add('bl-message'); board.textContent = 'Connecting…'; root.appendChild(board); return; }
@@ -240,11 +241,16 @@ export default function create({ root, moduleApi }) {
   }
 
   /* ---------- editor ---------- */
+  let libFilter = ''; // the photo search box, kept across re-renders
   function renderEditor() {
-    // No top bar: the photo source is managed in Admin (Google Drive link). Edit mode is just the
-    // board on top and the picture picker (library) below it.
+    // No top bar: the photo source is managed in Admin (Google Drive link). Edit mode is two panes
+    // that scroll on their own: the spots pinned on top, the photos below — so a photo found far
+    // down the list never has to be carried back up to its spot. Both panes keep their scroll
+    // position (and the search box its focus) when a board update redraws the editor.
+    const prevBoard = root.querySelector('.bl-board-pane'); const prevLib = root.querySelector('.bl-lib-pane');
+    const keep = { board: prevBoard ? prevBoard.scrollTop : 0, lib: prevLib ? prevLib.scrollTop : 0, searchFocused: document.activeElement && document.activeElement.classList && document.activeElement.classList.contains('bl-lib-search') };
     const wrap = el('div', 'bl-editor bl-editor-nobar');
-    const body = el('div', 'bl-editor-body');
+    const body = el('div', 'bl-editor-body bl-editor-split');
 
     // Slots (drop targets)
     const boardEl = el('div', 'bl-edit-board');
@@ -267,9 +273,15 @@ export default function create({ root, moduleApi }) {
       cell.addEventListener('click', (e) => { if (suppressClick) return; if (e.target.closest('.bl-edit-name') || e.target.closest('.bl-edit-clear')) return; if (selectedLibId) assign(slot.index, selectedLibId); });
       boardEl.appendChild(cell);
     }
-    body.appendChild(boardEl);
+    const boardPane = el('div', 'bl-pane bl-board-pane');
+    boardPane.appendChild(boardEl);
+    body.appendChild(boardPane);
 
-    // Library
+    // Library, with a name search
+    const libPane = el('div', 'bl-pane bl-lib-pane');
+    const search = el('input', 'bl-lib-search');
+    search.type = 'search'; search.placeholder = 'Find a photo…'; search.value = libFilter;
+    libPane.appendChild(search);
     const lib = el('div', 'bl-library');
     const list = state?.library || [];
     if (!list.length) lib.appendChild(el('div', 'bl-lib-empty', 'No photos yet — set a Google Drive folder link in Admin, or hit Sync. Then drag a photo onto a slot.'));
@@ -287,11 +299,23 @@ export default function create({ root, moduleApi }) {
       item.addEventListener('click', () => { if (suppressClick) return; selectedLibId = selectedLibId === person.id ? '' : person.id; renderEditor(); });
       lib.appendChild(item);
     }
-    body.appendChild(lib);
+    const applyFilter = () => {
+      const q = libFilter.trim().toLowerCase();
+      for (const item of lib.querySelectorAll('.bl-lib-item')) {
+        const nm = item.querySelector('.bl-lib-name');
+        item.style.display = !q || (nm && nm.textContent.toLowerCase().includes(q)) ? '' : 'none';
+      }
+    };
+    search.addEventListener('input', () => { libFilter = search.value; applyFilter(); });
+    applyFilter();
+    libPane.appendChild(lib);
+    body.appendChild(libPane);
     wrap.appendChild(body);
 
     root.innerHTML = '';
     root.appendChild(wrap);
+    boardPane.scrollTop = keep.board; libPane.scrollTop = keep.lib;
+    if (keep.searchFocused) { search.focus(); try { search.setSelectionRange(search.value.length, search.value.length); } catch { /* type=search */ } }
   }
 
   function assign(slotIndex, personId) {
@@ -320,7 +344,7 @@ export default function create({ root, moduleApi }) {
         title: 'Sync',
         onClick() { moduleApi.setStatus('connecting', 'Syncing with Planning Center…'); api('/sync', { method: 'POST' }); },
       });
-      const editBtn = moduleApi.header.addButton({ icon: EDIT_ICON, title: 'Edit board', onClick() { editing = !editing; editBtn.classList.toggle('active', editing); render(); } });
+      const editBtn = moduleApi.header.addButton({ icon: EDIT_ICON, title: 'Edit board', onClick() { editing = !editing; if (editing) libFilter = ''; editBtn.classList.toggle('active', editing); render(); } });
       // Columns −/+ (touch-friendly; replaces the gear number field).
       const MINUS_ICON = '<svg viewBox="0 0 24 24" width="13" height="13" fill="none" stroke="currentColor" stroke-width="3" stroke-linecap="round"><path d="M5 12h14"/></svg>';
       const PLUS_ICON = '<svg viewBox="0 0 24 24" width="13" height="13" fill="none" stroke="currentColor" stroke-width="3" stroke-linecap="round"><path d="M12 5v14M5 12h14"/></svg>';

modules/band-lineup/matching.js

@@ -189,8 +189,9 @@ function assignMembersToSlots(slots, members) {
 /**
  * Best library photo for a Planning Center person, matched by name so Sync can use the folder
  * photo instead of the PCO headshot. Handles full names, "First L" and first-name-only files,
- * preferring the most specific. Returns the entry, or null when there's no confident, UNAMBIGUOUS
- * match (e.g. two people share a first name and the photo is first-name-only) — then PCO's photo is used.
+ * preferring the most specific. Returns the entry, or null when no library photo is a confident
+ * match — only then is PCO's headshot used. Several equally good photos ("Mike" and "mike") is
+ * not a reason to fall back to PCO: the first of them wins (the booth prefers its own photos).
  * `entries` is [{ ...whatever, name }].
  */
 function bestLibraryMatch(pcoName, entries) {
@@ -227,17 +228,29 @@ function bestLibraryMatch(pcoName, entries) {
   };
   let best = null;
   let bestScore = 0;
-  let tie = false;
   for (const e of entries) {
     const s = scoreOf(e.name);
-    if (s > bestScore) { bestScore = s; best = e; tie = false; }
-    else if (s === bestScore && s > 0) tie = true;
+    if (s > bestScore) { bestScore = s; best = e; }
   }
-  if (bestScore < 60 || tie) return null; // no confident / unambiguous winner → PCO photo
+  if (bestScore < 60) return null; // no confident match → PCO photo
   return best;
 }
 
+/**
+ * Could this library photo be of this Planning Center person? Used when someone drops a photo onto
+ * a synced person's spot, to tell "this is their photo" (remember it) from "put someone else here".
+ * A name match, the same first name ("DJ action" → "DJ McLean"), or first names sharing their
+ * first three letters (a nickname: "Rose" → "Rosaliz").
+ */
+function samePerson(pcoName, libName) {
+  if (bestLibraryMatch(pcoName, [{ name: libName }])) return true;
+  const a = normalizeLabel(pcoName).split(' ')[0] || ''; const b = normalizeLabel(libName).split(' ')[0] || '';
+  if (a && a === b) return true;
+  return a.length >= 3 && b.length >= 3 && a.slice(0, 3) === b.slice(0, 3);
+}
+
 module.exports = {
+  samePerson,
   normalizeTeamName,
   isAllowedTeamName,
   bestLibraryMatch,

modules/band-lineup/matching.test.js

@@ -61,8 +61,9 @@ console.log('assignment:', JSON.stringify(out));
   assert.strictEqual(pick('Alex Johnson'), 'Alex', 'first-name photo maps to any exact-first-name person');
   // exact full name beats a first-name photo
   assert.strictEqual(pick('Alex Gaitan', [{ id: 'x', name: 'Alex Gaitan' }, { id: 'a', name: 'Alex' }]), 'Alex Gaitan', 'exact full name wins');
-  // tie → no match (two identical-scoring photos)
-  assert.strictEqual(bestLibraryMatch('Chris Smith', [{ id: '1', name: 'Chris' }, { id: '2', name: 'Chris' }]), null, 'ambiguous tie → null');
+  // two equally good photos ("Mike" and "mike") → still one of the booth's photos, never PCO's
+  assert.strictEqual(bestLibraryMatch('Mike Powell', [{ id: '1', name: 'Mike' }, { id: '2', name: 'mike' }]).id, '1', 'tie → first library photo');
+  assert.strictEqual(bestLibraryMatch('Joram Lopez', lib), null, 'no photo of them → PCO headshot');
   console.log('bestLibraryMatch: all assertions passed ✓');
 }
 
@@ -103,3 +104,15 @@ console.log('assignment:', JSON.stringify(out));
   assert.strictEqual(noteScore('[VOX 1] MIX 10', 'Mix 1, VOX 1') , 0, 'Mix 1 must not match MIX 10');
   console.log('notes: all assertions passed ✓');
 }
+
+// --- samePerson: is a dropped photo of the person already in the spot? ---
+{
+  const { samePerson } = require('./matching');
+  assert.ok(samePerson('Rosaliz Gaitan', 'Rose'), 'nickname: Rose → Rosaliz');
+  assert.ok(samePerson('Mike Powell', 'mike'), 'first name, any case');
+  assert.ok(samePerson('Mike Powell', 'Mike Powell action'), 'full name plus words');
+  assert.ok(samePerson('DJ McLean', 'DJ action'), 'short first name plus words');
+  assert.ok(!samePerson('Mike Powell', 'Craig'), 'a different person is a replacement, not their photo');
+  assert.ok(!samePerson('Al Smith', 'Alex'), 'two-letter names never match by prefix');
+  console.log('samePerson: all assertions passed ✓');
+}

modules/band-lineup/module.json

@@ -1,7 +1,7 @@
 {
   "id": "band-lineup",
   "name": "Band Lineup",
-  "version": "1.12.0",
+  "version": "1.13.0",
   "proddash": ">=1.4.0",
   "description": "Stage lineup photos with mic/pack labels — a drag-in photo library plus optional Planning Center auto-fill",
   "client": "client.js",

modules/band-lineup/server.js

@@ -32,7 +32,7 @@ const path = require('path');
 const os = require('os');
 const crypto = require('crypto');
 
-const { isAllowedTeamName, assignMembersToSlots, bestLibraryMatch } = require('./matching');
+const { isAllowedTeamName, assignMembersToSlots, bestLibraryMatch, samePerson } = require('./matching');
 
 const DEFAULT_API_BASE = 'https://api.planningcenteronline.com';
 const API_BASE = String(process.env.BAND_LINEUP_API_BASE || process.env.PCO_PLAN_API_BASE || DEFAULT_API_BASE).replace(/\/+$/, '');
@@ -219,6 +219,20 @@ module.exports = {
     const settings = readJsonFile(settingsPath, {}) || {};
     const photoFolder = String(config.photoFolder || settings.photoFolder || '').trim(); // admin field (Drive link or local path)
     let choirOn = Boolean(settings.choir); // optional extra "CHOIR" slot, toggled from the tile
+    // The photo the booth picked for a Planning Center person (PCO person id → library id), learned
+    // when a library photo is dropped onto that person. Sync uses it before any name matching.
+    if (!settings.photoFor || typeof settings.photoFor !== 'object') settings.photoFor = {};
+    function rememberPhoto(pcoPersonId, libId) {
+      if (!pcoPersonId || !libId || settings.photoFor[pcoPersonId] === libId) return;
+      settings.photoFor[pcoPersonId] = libId; saveSettings();
+    }
+    // Library photo for a scheduled person: their remembered pick, else the best name match.
+    function libraryPhotoFor(personId, name) {
+      const picked = settings.photoFor[personId];
+      if (picked && library[picked] && library[picked].file) return { id: picked, ...library[picked] };
+      const m = bestLibraryMatch(name, Object.entries(library).map(([id, v]) => ({ id, name: v.name, file: v.file })));
+      return m && m.file ? m : null;
+    }
     function saveSettings() { try { fs.writeFileSync(settingsPath, JSON.stringify(settings, null, 2)); } catch (err) { log(`save settings failed: ${err?.message || err}`); } }
 
     const CHOIR_LABEL = 'CHOIR';
@@ -449,11 +463,13 @@ module.exports = {
       if (!e) return null;
       let name = '', file = '', birthday = '', manual = true, personId = '';
       if (e.pco) {
-        // The photo (folder photo, or PCO headshot) was chosen at Sync time — use it as-is.
+        // A synced person. Their library photo (if any) is read live, so replacing that photo
+        // updates the board; otherwise the photo chosen at Sync time (a PCO headshot).
         manual = false; personId = e.pco.personId || '';
         name = String(e.pco.name || '').trim();
-        file = e.pco.file || '';
-        birthday = e.pco.birthday || '';
+        const lib = e.pco.libId ? library[e.pco.libId] : null;
+        file = (lib && lib.file) || e.pco.file || '';
+        birthday = e.pco.birthday || (lib && lib.birthday) || '';
       } else if (e.personId) {
         const lib = library[e.personId];
         if (!lib) return null; // its library photo was deleted → slot is empty
@@ -521,7 +537,18 @@ module.exports = {
         for (const id of seen) { try { const b = await pco.get(`${PEOPLE}/people/${encodeURIComponent(id)}`, { 'fields[Person]': 'birthdate' }); bdays.set(id, birthdayMmdd(b?.data?.attributes?.birthdate)); } catch { bdays.set(id, ''); } }
         for (const m of members) m.birthday = bdays.get(m.personId) || '';
 
-        const libEntries = Object.entries(library).map(([id, v]) => ({ id, name: v.name, file: v.file }));
+        // A library photo dragged by hand onto a spot for this plan, of someone who IS scheduled
+        // ("Rose" for Rosaliz Gaitan): that's their photo. Remember it, and show them under their
+        // Planning Center name, kept in that spot.
+        for (const [i, e] of Object.entries(board)) {
+          if (!e || !e.personId || e.plan !== String(plan.id) || !library[e.personId]) continue;
+          const libName = library[e.personId].name;
+          const who = [...new Map(members.map((m) => [m.personId, m])).values()].filter((m) => m.personId && samePerson(m.name, libName));
+          if (who.length !== 1) continue; // nobody, or can't tell which — leave it a plain hand placement
+          const m = who[0];
+          rememberPhoto(m.personId, e.personId);
+          board[i] = { pco: { name: m.name, file: library[e.personId].file, libId: e.personId, birthday: m.birthday || '', personId: m.personId }, plan: e.plan };
+        }
 
         // Slots a person was placed in by hand FOR THIS PLAN — don't fill them, and don't place that
         // same person twice. A hand placement made for an earlier plan (last week's lineup, or one
@@ -542,9 +569,9 @@ module.exports = {
         for (let k = 0; k < openIdx.length; k += 1) {
           const i = openIdx[k]; const m = assigned[k];
           if (m) {
-            const lib = bestLibraryMatch(m.name, libEntries); // folder photo wins over the PCO headshot
-            const file = lib && lib.file ? lib.file : await cachePcoPhoto(m.personId, m.photoUrl);
-            board[String(i)] = { pco: { name: m.name, file, birthday: m.birthday || '', personId: m.personId } };
+            const lib = libraryPhotoFor(m.personId, m.name); // the booth's own photos win over the PCO headshot
+            const file = lib ? lib.file : await cachePcoPhoto(m.personId, m.photoUrl);
+            board[String(i)] = { pco: { name: m.name, file, libId: lib ? lib.id : '', birthday: m.birthday || '', personId: m.personId } };
           } else if (board[String(i)]) {
             delete board[String(i)]; // synced or stale, and no longer on the plan
           }
@@ -586,6 +613,7 @@ module.exports = {
       streams, getLatest: () => latest, pco, listPlans, photoDir,
       library, board, saveLibrary, saveBoard, rebuildLocal, refresh: () => syncNow(), slots,
       planId: () => (latest.plan && latest.plan.id) || '',
+      rememberPhoto,
       photoUrlFor, libraryList,
       setChoir, choirOn: () => choirOn,
     };
@@ -694,7 +722,13 @@ module.exports = {
         const personId = String(q.get('personId') || '').trim();
         if (!/^\d+$/.test(slot)) return json(res, 400, { error: 'Bad slot.' });
         if (personId && !current.library[personId]) return json(res, 404, { error: 'No such library photo.' });
-        if (personId) current.board[slot] = { personId, name: '', plan: current.planId() };
+        const here = current.board[slot];
+        if (personId && here && here.pco && here.pco.personId && samePerson(here.pco.name, current.library[personId].name)) {
+          // A photo of the person already in this spot: it's their photo now — this week and every
+          // Sync after. They keep their Planning Center name and their spot.
+          current.rememberPhoto(here.pco.personId, personId);
+          current.board[slot] = { pco: { ...here.pco, libId: personId, file: current.library[personId].file }, plan: current.planId() };
+        } else if (personId) current.board[slot] = { personId, name: '', plan: current.planId() };
         else delete current.board[slot];
         current.saveBoard(); current.rebuildLocal();
         json(res, 200, { ok: true });

modules/band-lineup/style.css

@@ -247,3 +247,17 @@
 [data-module="band-lineup"] .bl-dragging { opacity: 0.35; }
 [data-module="band-lineup"].bl-is-dragging, [data-module="band-lineup"] .bl-is-dragging { cursor: grabbing; }
 [data-module="band-lineup"] .bl-is-dragging .bl-edit-slot { transition: box-shadow 0.08s; }
+
+/* Editor as two panes that scroll on their own: spots pinned on top, photos below. */
+[data-module="band-lineup"] .bl-editor-split { display: flex; flex-direction: column; overflow: hidden; padding: 0; }
+[data-module="band-lineup"] .bl-pane { overflow: auto; overscroll-behavior: contain; padding: 8px 10px; }
+[data-module="band-lineup"] .bl-board-pane { flex: 0 0 auto; max-height: 55%; border-bottom: 2px solid var(--border); }
+[data-module="band-lineup"] .bl-lib-pane { flex: 1 1 0; min-height: 30%; }
+[data-module="band-lineup"] .bl-lib-search {
+  display: block; width: 100%; box-sizing: border-box; margin: 0 0 8px; padding: 6px 10px;
+  border: 1px solid var(--border); border-radius: 6px; background: var(--panel); color: var(--text); font: inherit; font-size: 0.85em;
+}
+[data-module="band-lineup"] .bl-lib-search:focus { outline: none; border-color: var(--accent); }
+[data-module="band-lineup"] .bl-board-pane .bl-edit-board { margin: 0; }
+[data-module="band-lineup"] .bl-lib-pane .bl-library { border-top: 0; padding-top: 0; }
+[data-module="band-lineup"] .bl-board-pane .bl-edit-photo { aspect-ratio: 1 / 1; }