recurring-checklist/backup-to-drive.sh

#!/bin/bash
# backup-to-drive.sh — copy the checklist's nightly backups off the NAS into Google Drive.
#
# WHY THIS EXISTS
#   The NAS writes data/backups/checklists-<date>.json every night at 03:30 and keeps 30.
#   That is a good backup of the data and a poor backup of the building: if the NAS dies,
#   every one of those 30 files dies with it. The Google Drive folder was meant to be the
#   off-site copy, but it was hand-made — and on 2026-09-16 it was discovered to have
#   stopped in July, ten weeks earlier, with nobody noticing. This closes that loop.
#
#   Run by a LaunchAgent at 04:15 daily (after the NAS job). Also safe to run by hand.
#
# WHAT IT DOES NOT DO
#   It never writes to the NAS and never deletes anything there. The only thing it removes
#   is old copies in Drive beyond KEEP, and only ones matching the backup naming pattern.

set -uo pipefail

ROOT="$(cd "$(dirname "$0")" && pwd)"
REMOTE_DIR="/volume2/docker/recurring-checklist/data/backups"
NAS_HOST="10.1.1.5"
NAS_USER="Christian"
LOG="$HOME/Library/Logs/checklist-drive-backup.log"
MAX_PER_RUN=10       # so a first run with a big gap can't hang for ages; it catches up next time
STALE_DAYS=2         # newest off-site copy older than this => alert, even on a "clean" run

mkdir -p "$(dirname "$LOG")"
log() { printf '%s  %s\n' "$(date '+%Y-%m-%d %H:%M:%S')" "$*" >> "$LOG"; }
say() { log "$*"; echo "$*"; }

# Send an email and stop. The log alone was never enough: this script was written in
# September 2026 precisely because the Drive copies had gone ten weeks stale unnoticed —
# and then it failed silently for another nine days itself, because a wrong path only ever
# printed into a logfile. A failure that nobody is told about is the same as no backup.
# A failed alert must not mask the original problem, so alert.js's own exit code is ignored.
alert() {
  say "$1"
  [ -n "${2:-}" ] && say "$2"
  node "$ROOT/scripts/alert.js" "Checklist off-site backup: $1" "${2:-}$(printf '\n\nLog: %s' "$LOG")" >> "$LOG" 2>&1 || \
    log "  (could not send the alert email — see above)"
}
die() { alert "$1" "${2:-}"; exit 1; }

say "── run start ──"

# Where Drive is mounted is not stable, and getting it wrong is silent: the guard below
# just exits, so a stale path looks exactly like a healthy no-op from the outside. Two
# things have moved since this was written — the folder lost its "Backups" level, and the
# laptop mounts christian@ where the Studio mounts media@ — so probe instead of hard-coding.
DRIVE_DIR=""
for acct in "$HOME/Library/CloudStorage"/GoogleDrive-*; do
  [ -d "$acct" ] || continue
  for sub in \
    "Shared drives/Waters Creative/Apps/Checklist Backups" \
    "Shared drives/Waters Creative/Apps/Backups/Checklist Backups"; do
    if [ -d "$acct/$sub" ]; then DRIVE_DIR="$acct/$sub"; break 2; fi
  done
done

# The SSH password comes from the login keychain — the same entry build-deploy.sh reads, so
# there is still one copy of the credential to rotate, and it is not in the project at all.
# Store it with:  security add-generic-password -U -s checklist-nas -a Christian -w
NAS_PASS="${NAS_PASS:-$(security find-generic-password -s checklist-nas -a Christian -w 2>/dev/null || true)}"
if [ -z "$NAS_PASS" ]; then
  die "no NAS password in the keychain" \
      "Store it with: security add-generic-password -U -s checklist-nas -a Christian -w"
fi

# Google Drive streams files on demand; if the app is signed out or not running the path
# simply is not there. Writing to a path Drive is not watching would look like it worked and
# sync nothing, so refuse rather than pretend.
if [ -z "$DRIVE_DIR" ]; then
  die "cannot find the Drive backup folder" \
      "Looked under every ~/Library/CloudStorage/GoogleDrive-* account for
  Shared drives/Waters Creative/Apps/Checklist Backups
and found none. Is Google Drive for Desktop running and signed in, and does that
folder still exist under that name?"
fi
say "Drive folder: $DRIVE_DIR"

run_remote() {   # $1 = remote command; prints stdout, strips the pty's CRs
  local cmd="$1"
  expect <<EXP 2>/dev/null | tr -d '\r'
set timeout 240
log_user 1
spawn bash -c "ssh -o StrictHostKeyChecking=no -o ConnectTimeout=20 -o PreferredAuthentications=password -o PubkeyAuthentication=no -o NumberOfPasswordPrompts=1 $NAS_USER@$NAS_HOST \"$cmd\""
expect {
    -nocase "password:" { send "$NAS_PASS\r"; exp_continue }
    eof
}
EXP
}

# 1. What does the NAS have?
REMOTE_LIST="$(run_remote "ls -1 $REMOTE_DIR/checklists-*.json 2>/dev/null | xargs -n1 basename" \
              | grep -E '^checklists-[0-9]{4}-[0-9]{2}-[0-9]{2}\.json$' | sort)"
if [ -z "$REMOTE_LIST" ]; then
  die "no backups found on the NAS, or SSH failed" \
      "Expected $REMOTE_DIR/checklists-<date>.json on $NAS_HOST. Either the NAS's own
nightly job has stopped writing them, or this machine can no longer reach the NAS."
fi
say "NAS has $(echo "$REMOTE_LIST" | wc -l | tr -d ' ') backup(s)"

# 2. Which are missing from Drive?
MISSING=""
while IFS= read -r f; do
  [ -s "$DRIVE_DIR/$f" ] || MISSING="$MISSING$f"$'\n'
done <<< "$REMOTE_LIST"
MISSING="$(printf '%s' "$MISSING" | sed '/^$/d')"

if [ -z "$MISSING" ]; then
  say "✓ Drive already has every NAS backup — nothing to do"
else
  FAILED=0
  COUNT="$(echo "$MISSING" | wc -l | tr -d ' ')"
  say "$COUNT missing from Drive; copying up to $MAX_PER_RUN"
  n=0
  while IFS= read -r f; do
    [ -z "$f" ] && continue
    n=$((n+1)); [ $n -gt $MAX_PER_RUN ] && { say "· stopping at $MAX_PER_RUN this run"; break; }
    TMP="$(mktemp -t checklist-backup)"; OUT="$(mktemp -t checklist-backup-json)"
    run_remote "cat $REMOTE_DIR/$f" > "$TMP"
    # expect echoes its own `spawn …` banner and the password prompt onto stdout before the
    # file's contents, so the capture is never pure JSON. Slice from the first { to the last }
    # and only then validate — a truncated or half-read file that *looks* like a backup is
    # worse than an obviously missing one.
    if node -e '
        const fs=require("fs");
        const t=fs.readFileSync(process.argv[1],"utf8");
        const a=t.indexOf("{"), b=t.lastIndexOf("}");
        if(a<0||b<=a) process.exit(1);
        const j=JSON.parse(t.slice(a,b+1));            // throws => exit non-zero
        if(!Array.isArray(j.lists)) process.exit(1);   // shape check, not just valid JSON
        fs.writeFileSync(process.argv[2], JSON.stringify(j));
      ' "$TMP" "$OUT" 2>/dev/null; then
      mv "$OUT" "$DRIVE_DIR/$f"; rm -f "$TMP"
      say "  ✓ $f ($(du -k "$DRIVE_DIR/$f" | cut -f1) KB)"
    else
      rm -f "$TMP" "$OUT"
      FAILED=$((FAILED+1))
      say "  ✗ $f — no valid checklist JSON in the response, skipped"
    fi
  done <<< "$MISSING"
fi

# 3. Report only. This script DELIBERATELY DELETES NOTHING in Drive.
#
# An earlier version trimmed Drive to the newest 30 to mirror the NAS, and promptly destroyed
# the June snapshots — which existed ONLY in Drive, because the NAS had already rotated them
# out. That is backwards: the whole value of the off-site copy is that it outlives the NAS's
# 30-day window. Each file is ~260 KB, so a decade of them is under a gigabyte. If it ever
# genuinely needs trimming, do it by hand, and never below what the NAS still holds.
cd "$DRIVE_DIR" || die "cannot enter $DRIVE_DIR"
TOTAL="$(ls -1 checklists-????-??-??.json 2>/dev/null | wc -l | tr -d ' ')"
OLDEST="$(ls -1 checklists-????-??-??.json 2>/dev/null | sort | head -1)"
NEWEST="$(ls -1 checklists-????-??-??.json 2>/dev/null | sort | tail -1)"
say "✓ done — $TOTAL copies off-site, ${OLDEST:-none} → ${NEWEST:-none}"

# Some files were fetched but were not usable. The run "succeeded" in the sense that it did
# not crash, which is exactly the kind of success that hides a broken backup.
if [ "${FAILED:-0}" -gt 0 ]; then
  alert "$FAILED backup file(s) could not be copied" \
        "The run finished, but $FAILED file(s) came back without valid checklist JSON and
were skipped. See the log for which ones."
fi

# The staleness check is the one that would have caught both of the incidents in the header
# comment. Every failure path above assumes this script RAN; if the Mac is asleep, or the
# LaunchAgent is unloaded, nothing above ever fires. This at least turns a quietly ageing
# off-site copy into mail the next time it does run.
if [ -z "$NEWEST" ]; then
  alert "no off-site copies at all" "$DRIVE_DIR contains no checklists-<date>.json files."
else
  NEWEST_DATE="$(printf '%s' "$NEWEST" | sed -E 's/^checklists-([0-9]{4}-[0-9]{2}-[0-9]{2})\.json$/\1/')"
  NEWEST_EPOCH="$(date -j -f "%Y-%m-%d" "$NEWEST_DATE" +%s 2>/dev/null || echo 0)"
  if [ "$NEWEST_EPOCH" -gt 0 ]; then
    AGE_DAYS=$(( ( $(date +%s) - NEWEST_EPOCH ) / 86400 ))
    if [ "$AGE_DAYS" -gt "$STALE_DAYS" ]; then
      alert "off-site copy is $AGE_DAYS days old" \
            "Newest file off-site is $NEWEST ($AGE_DAYS days old); anything more than
$STALE_DAYS days means the chain from the NAS to Drive is not working, even though
this run did not error."
    else
      say "freshness OK — newest off-site copy is $AGE_DAYS day(s) old"
    fi
  fi
fi