#!/bin/bash # backup-to-drive.sh — copy the checklist's nightly backups off the NAS into Google Drive. # # WHY THIS EXISTS # The NAS writes data/backups/checklists-.json every night at 03:30 and keeps 30. # That is a good backup of the data and a poor backup of the building: if the NAS dies, # every one of those 30 files dies with it. The Google Drive folder was meant to be the # off-site copy, but it was hand-made — and on 2026-09-16 it was discovered to have # stopped in July, ten weeks earlier, with nobody noticing. This closes that loop. # # Run by a LaunchAgent at 04:15 daily (after the NAS job). Also safe to run by hand. # # WHAT IT DOES NOT DO # It never writes to the NAS and never deletes anything there. The only thing it removes # is old copies in Drive beyond KEEP, and only ones matching the backup naming pattern. set -uo pipefail ROOT="$(cd "$(dirname "$0")" && pwd)" REMOTE_DIR="/volume2/docker/recurring-checklist/data/backups" NAS_HOST="10.1.1.5" NAS_USER="Christian" LOG="$HOME/Library/Logs/checklist-drive-backup.log" MAX_PER_RUN=10 # so a first run with a big gap can't hang for ages; it catches up next time STALE_DAYS=2 # newest off-site copy older than this => alert, even on a "clean" run mkdir -p "$(dirname "$LOG")" log() { printf '%s %s\n' "$(date '+%Y-%m-%d %H:%M:%S')" "$*" >> "$LOG"; } say() { log "$*"; echo "$*"; } # Send an email and stop. The log alone was never enough: this script was written in # September 2026 precisely because the Drive copies had gone ten weeks stale unnoticed — # and then it failed silently for another nine days itself, because a wrong path only ever # printed into a logfile. A failure that nobody is told about is the same as no backup. # A failed alert must not mask the original problem, so alert.js's own exit code is ignored. alert() { say "$1" [ -n "${2:-}" ] && say "$2" node "$ROOT/scripts/alert.js" "Checklist off-site backup: $1" "${2:-}$(printf '\n\nLog: %s' "$LOG")" >> "$LOG" 2>&1 || \ log " (could not send the alert email — see above)" } die() { alert "$1" "${2:-}"; exit 1; } say "── run start ──" # Where Drive is mounted is not stable, and getting it wrong is silent: the guard below # just exits, so a stale path looks exactly like a healthy no-op from the outside. Two # things have moved since this was written — the folder lost its "Backups" level, and the # laptop mounts christian@ where the Studio mounts media@ — so probe instead of hard-coding. DRIVE_DIR="" for acct in "$HOME/Library/CloudStorage"/GoogleDrive-*; do [ -d "$acct" ] || continue for sub in \ "Shared drives/Waters Creative/Apps/Checklist Backups" \ "Shared drives/Waters Creative/Apps/Backups/Checklist Backups"; do if [ -d "$acct/$sub" ]; then DRIVE_DIR="$acct/$sub"; break 2; fi done done # Key-based SSH. This used to pull each file with `cat` through an expect pseudo-terminal, # which is how a ~275 KB JSON arrived truncated often enough to email a false alarm most # nights between 29 September and 8 October 2026. A pty does line discipline and has finite # buffers; it is not a file transfer. With a key there is no password prompt to automate, so # the file can come over scp and be byte-exact. # # The key lives on this machine only and is authorised on the NAS for this user. There is no # password here any more, and nothing to read out of the keychain. SSH_KEY="$HOME/.ssh/id_ed25519_checklist_nas" SSH_OPTS="-o BatchMode=yes -o StrictHostKeyChecking=accept-new -o ConnectTimeout=20 -i $SSH_KEY" if [ ! -f "$SSH_KEY" ]; then die "no SSH key for the NAS at $SSH_KEY" \ "Generate one and authorise it on the NAS: ssh-keygen -t ed25519 -f $SSH_KEY -N '' ssh-copy-id -i $SSH_KEY $NAS_USER@$NAS_HOST" fi if ! ssh $SSH_OPTS "$NAS_USER@$NAS_HOST" true 2>/dev/null; then die "cannot reach the NAS over SSH" \ "Key auth to $NAS_USER@$NAS_HOST failed. Either the NAS is down, or the key at $SSH_KEY is no longer in its authorized_keys." fi # Google Drive streams files on demand; if the app is signed out or not running the path # simply is not there. Writing to a path Drive is not watching would look like it worked and # sync nothing, so refuse rather than pretend. if [ -z "$DRIVE_DIR" ]; then die "cannot find the Drive backup folder" \ "Looked under every ~/Library/CloudStorage/GoogleDrive-* account for Shared drives/Waters Creative/Apps/Checklist Backups and found none. Is Google Drive for Desktop running and signed in, and does that folder still exist under that name?" fi say "Drive folder: $DRIVE_DIR" run_remote() { # $1 = remote command ssh $SSH_OPTS "$NAS_USER@$NAS_HOST" "$1" } # 1. What does the NAS have? REMOTE_LIST="$(run_remote "ls -1 $REMOTE_DIR/checklists-*.json 2>/dev/null | xargs -n1 basename" \ | grep -E '^checklists-[0-9]{4}-[0-9]{2}-[0-9]{2}\.json$' | sort)" if [ -z "$REMOTE_LIST" ]; then die "no backups found on the NAS, or SSH failed" \ "Expected $REMOTE_DIR/checklists-.json on $NAS_HOST. Either the NAS's own nightly job has stopped writing them, or this machine can no longer reach the NAS." fi say "NAS has $(echo "$REMOTE_LIST" | wc -l | tr -d ' ') backup(s)" # 2. Which are missing from Drive? MISSING="" while IFS= read -r f; do [ -s "$DRIVE_DIR/$f" ] || MISSING="$MISSING$f"$'\n' done <<< "$REMOTE_LIST" MISSING="$(printf '%s' "$MISSING" | sed '/^$/d')" if [ -z "$MISSING" ]; then say "✓ Drive already has every NAS backup — nothing to do" else FAILED=0 OVERDUE="" COUNT="$(echo "$MISSING" | wc -l | tr -d ' ')" say "$COUNT missing from Drive; copying up to $MAX_PER_RUN" n=0 while IFS= read -r f; do [ -z "$f" ] && continue n=$((n+1)); [ $n -gt $MAX_PER_RUN ] && { say "· stopping at $MAX_PER_RUN this run"; break; } TMP="$(mktemp -t checklist-backup)"; OUT="$(mktemp -t checklist-backup-json)" # Still retried, though the reason it used to be needed is gone. The truncation that # failed a file most nights between 29 September and 7 October 2026 came from pulling it # through a pty; scp cannot truncate silently. A network blip mid-copy is still possible, # and retrying costs a few seconds against an email nobody needed. ok=0 for try in 1 2 3; do : > "$TMP" scp -q $SSH_OPTS "$NAS_USER@$NAS_HOST:$REMOTE_DIR/$f" "$TMP" 2>/dev/null || true # scp delivers the file byte for byte, so there is nothing to slice out of a transcript # any more. The check stays because a backup that is present but unreadable is worse # than one that is obviously missing — it just verifies rather than repairs now. if node -e ' const fs=require("fs"); const j=JSON.parse(fs.readFileSync(process.argv[1],"utf8")); // throws => non-zero if(!Array.isArray(j.lists)) process.exit(1); // shape, not just syntax fs.copyFileSync(process.argv[1], process.argv[2]); ' "$TMP" "$OUT" 2>/dev/null; then ok=1; break fi [ "$try" -lt 3 ] && say " · $f — incomplete capture (attempt $try), retrying" sleep 3 done if [ "$ok" = 1 ]; then mv "$OUT" "$DRIVE_DIR/$f"; rm -f "$TMP" say " ✓ $f ($(du -k "$DRIVE_DIR/$f" | cut -f1) KB)" else rm -f "$TMP" "$OUT" FAILED=$((FAILED+1)) say " ✗ $f — no valid checklist JSON after 3 attempts, skipped" # Severity depends on the file's AGE, not on this run. Today's backup failing is a # retry tomorrow; one still missing days later means the retries are not working. FDATE="$(printf '%s' "$f" | sed -E 's/^checklists-([0-9]{4}-[0-9]{2}-[0-9]{2})\.json$/\1/')" FEPOCH="$(date -j -f "%Y-%m-%d" "$FDATE" +%s 2>/dev/null || echo 0)" if [ "$FEPOCH" -gt 0 ]; then FAGE=$(( ( $(date +%s) - FEPOCH ) / 86400 )) [ "$FAGE" -gt "$STALE_DAYS" ] && OVERDUE="$OVERDUE$f ($FAGE days old)"$'\n' fi fi done <<< "$MISSING" fi # 3. Report only. This script DELIBERATELY DELETES NOTHING in Drive. # # An earlier version trimmed Drive to the newest 30 to mirror the NAS, and promptly destroyed # the June snapshots — which existed ONLY in Drive, because the NAS had already rotated them # out. That is backwards: the whole value of the off-site copy is that it outlives the NAS's # 30-day window. Each file is ~260 KB, so a decade of them is under a gigabyte. If it ever # genuinely needs trimming, do it by hand, and never below what the NAS still holds. # Reporting and freshness. # # This deliberately does NOT rely on listing the Drive folder. Under launchd, macOS lets a # named path be stat'd but blocks enumerating ~/Library/CloudStorage, so a glob quietly # expands to nothing — which on 2026-09-24 made this script report "0 copies off-site" and # email an alert while 57 files sat there. Checking explicit filenames works in both # contexts, so freshness is derived that way and enumeration is treated as a bonus. NEWEST="" for i in $(seq 0 60); do d="$(date -v-${i}d +%Y-%m-%d 2>/dev/null)" || break if [ -s "$DRIVE_DIR/checklists-$d.json" ]; then NEWEST="checklists-$d.json"; NEWEST_DATE="$d"; AGE_DAYS=$i; break; fi done # Enumeration is allowed when run by hand; when it is blocked the count is unknown rather # than zero, and an unknown count is never treated as a missing backup. TOTAL="$(ls -1 "$DRIVE_DIR"/checklists-????-??-??.json 2>/dev/null | wc -l | tr -d ' ')" if [ "$TOTAL" = "0" ]; then TOTAL="unknown (cannot list the folder from here)"; fi say "✓ done — $TOTAL copies off-site, newest ${NEWEST:-none}" # Some files were fetched but were not usable. The run "succeeded" in the sense that it did # not crash, which is exactly the kind of success that hides a broken backup. # Only files that are genuinely overdue raise mail. A fetch that fails tonight and succeeds # tomorrow is noise, and nightly noise is how an alert stops being read — which is the whole # failure mode this script exists to prevent. if [ -n "${OVERDUE:-}" ]; then alert "backup file(s) still missing off-site after several days" \ "These NAS backups have failed to copy for more than $STALE_DAYS days, so the retries are not recovering on their own: $OVERDUE Log: $LOG" elif [ "${FAILED:-0}" -gt 0 ]; then say "($FAILED file(s) failed this run but are recent — they will be retried tomorrow, not alerting)" fi # The check that would have caught both of the incidents in the header comment. Every # failure path above assumes this script RAN; if the Mac is asleep or the LaunchAgent is # unloaded, nothing fires at all. if [ -z "$NEWEST" ]; then alert "no recent off-site copy" \ "No checklists-.json for any of the last 60 days was found in $DRIVE_DIR Either copying has stopped, or this machine cannot read that folder." elif [ "$AGE_DAYS" -gt "$STALE_DAYS" ]; then alert "off-site copy is $AGE_DAYS days old" \ "Newest file off-site is $NEWEST ($AGE_DAYS days old); more than $STALE_DAYS days means the chain from the NAS to Drive is not working, even though this run did not error." else say "freshness OK — newest off-site copy is $AGE_DAYS day(s) old" fi